Completing an Education Provider Application, Adding Curriculum and Students

Overview

This article provides a guide on how to use the Education Provider Portal to submit an application to become an active/approved Education Provider, submit Program applications, and add Students to your programs. 

Accessing the Portal: 
From the login screen, enter your email and password, then select Sign In.

Note: For information on account registration and management, please refer to our Portal Account Management article.

Application Process: Before you can create programs or use other portal features, you must first have an active Education Provider profile.

Education Provider Application

1. Click Create New Education Provider.
2. Review the available provider types and applications.
3. Select the desired application type to begin.

Application Navigation

• Each application includes a step counter (e.g., Step 2 of 5). Pages must be completed sequentially.
• Your progress is automatically saved whenever you select the Save & Continue or Previous button.
• Fields may be in various formats, including free text, date, drop-down, file upload, checkbox, and Yes/No.

Submission and Validation

• Upon completing each page, click Save & Continue at the bottom.
• Required fields or fields with invalid information will be highlighted after you attempt to save.
• Upon successfully completing the final step (Payment), a Submitted message will be displayed on the screen.
• An email confirming your application submission will be sent to the email address on file.

Adding Education Programs/Curriculum

1. Once the Education Program is approved (an automated email will be sent), the curriculum/program can be added.
   
2. From the Program types, select the most applicable one, in this case, Education Program - Managed.
3. Fill out the application for the Program as needed. Required fields and supporting documentation (if required) will be needed before the submission will be accepted.
   
4. Once the attestation and fee(s) are applied, the Program Application is submitted to the Regulatory Agency.

Adding Students

Once the program application is approved, students can be added to the roster (notification via an auto-generated email that the Program/Curriculum has been approved).

1. From the main portal page, select Program from the left-hand navigation menu, and then click on Add a Student.
   
2. If the student has been registered before, utilize the search box to find them, if not select the check box to  Create a new student and fill in the required fields.
   
3. When creating a new student, complete the required fields and save and click Return to Program.